AI Prompts for HR

Copy-paste AI prompts for writing job descriptions, interview questions, HR policies, onboarding documents, and employee communications.

Who These Prompts Are For

HR managers, HR business partners, talent acquisition teams, and people ops professionals.

How to Use These Prompts

Copy any prompt and paste it into ChatGPT, Claude, or another AI tool. Replace the brackets [ ] with your specific details. Review all outputs before official use.

Job Description Prompts

Job description:

Write a job description for a [job title] at a [company type/size].
Key responsibilities: [list 4-5]
Required qualifications: [list 3-4]
Preferred qualifications: [list 2-3]
What makes this role attractive: [growth, impact, culture]
Write in inclusive language. Avoid gendered terms.
Lead with what the role achieves, not just a task list.
Under 500 words.

Job posting intro (culture hook):

Write a 2-paragraph opening for a job posting that describes our company culture.
Company: [brief description]
Culture highlights: [list 3-4 things that make it a great place to work]
Who thrives here: [describe the type of person]
Tone: authentic and specific, not generic "we're a fast-growing startup" clichés.

Interview Question Prompts

Interview question set:

Generate a structured interview guide for a [job title] role.
Key competencies we're hiring for: [list 4-5]
For each competency:
- 1 behavioral question (Tell me about a time...)
- 1 follow-up probe
- What a strong answer includes
Also add: 2 motivation questions and 1 culture-fit question.

Behavioral question bank:

Write 15 behavioral interview questions for assessing [competency:
e.g., leadership / problem-solving / conflict resolution / adaptability].
Use the "Tell me about a time when..." format.
For each question, note the key behavior it's designed to surface.

Onboarding Prompts

First-week checklist:

Create a first-week onboarding checklist for a new [job title].
Include:
- Day 1 priorities (access, introductions, setup)
- Week 1 key meetings and goals
- Documents to review
- People to meet and why
- 30-day milestone goals
Format as a clear checklist they can follow independently.

Welcome email:

Write a welcome email from HR to a new employee joining as [job title].
Start date: [date]
Manager: [name/title]
First day logistics: [what they need to know]
What to expect in week 1: [brief]
Tone: warm, organized, and welcoming. Under 250 words.

Policy and Communication Prompts

HR policy:

Write a clear HR policy on [topic: e.g., remote work / PTO / expense reimbursement].
Include: purpose, who it applies to, the policy details, exceptions, 
and who to contact with questions.
Tone: clear and professional, not overly legalistic.
Under 400 words.
Note: this draft requires HR and legal review before official adoption.

All-staff announcement:

Write an all-staff email about [topic: policy update / office change / new benefit].
Key information: [list the facts]
Action required: [what employees need to do, if anything]
Deadline: [if applicable]
Tone: clear, warm, and professional. Under 200 words.

Performance review template:

Create a performance review template for [individual contributor / manager] level.
Sections needed:
- Goal achievement (rated and with comments)
- Core competencies for the role
- Key strengths this period
- Development areas with suggestions
- Goals for next period
- Overall manager assessment
Keep it structured but not bureaucratic.

Sensitive Situation Prompts

Difficult feedback email:

Write an email to address a performance concern with an employee.
The concern: [describe the issue, keep factual]
What's been communicated verbally: [what they already know]
The ask: [what you need them to do differently]
Tone: direct, fair, and professional, not punitive.
Note: this should be reviewed by HR leadership before sending.